For compliance and CA firms
Run your clients on the team portal
Run your clients on Shardhan's team portal, with your team allocated per client and client portals for your employers.
How it worksFolio 04
From first call to first payslip.
Shardhan comes with the people who run it. Your compliance team, or ours, sets up your establishments, checks every figure against your current payroll, and goes live only when the numbers match.
- Step 1Walkthrough
- Step 2Set-up & import
- Step 3Payroll config
- Step 4Parallel run
- Step 5Go live
01 · Two ways to use Shardhan
Pick the model that fits.
For employers
We run it. You watch, check and approve.
Shardhan Consultants runs your compliance and payroll on the platform. You get the client portal to watch, check and approve.
02 · Onboarding
Five steps, and nothing goes live until it matches.
Every step has an owner on our side and a short list of what we need from yours.
Walkthrough and scope
We map your establishments, states and headcount to the Acts that apply, and agree who approves payroll on your side.
Set-up
We add your company, checked against GST and MCA records, assign the laws, and import your employee master from Excel. Your existing workbook format works; we add columns only if needed.
Payroll configuration
Pay heads and salary structures, PF/ESI/PT/LWF registrations per state, payable-days basis (calendar, 30 or 26), PF basis, payslip password rule, and your logo on payslips.
Parallel run
We run one month alongside your current payroll. Net pay must match. We validate the first ECR on the EPFO portal and the first ESIC file on the ESIC portal.
Go live
Portal logins for your team (each person sets their own password on first sign-in), payslips e-mailed under your name, and liabilities on your calendar.
03 · What we need from you
A short list, sent once.
Send files through the portal's records vault, not e-mail. They are encrypted as soon as they arrive.
- Employee master code, name, PAN, UAN, ESIC IP number, bank and IFSC, work state, monthly gross
- Registrations PF establishment code, ESIC employer code, TAN, PT and LWF registrations
- Last month salary register and year-to-date tax figures
- Your logo PNG or JPEG, up to 1 MB
- Approvers names of the people who will approve payroll
04 · A month with Shardhan
What a normal month looks like
Day 1 to day 31 of a typical month. Your own dates depend on your pay cycle.
05 · Questions
Asked before every walkthrough.
Something else? Write to info@shardhanconsultants.com.
Can we keep our current payroll software during onboarding?
Yes. We run one month in parallel and go live only when net pay matches.
Which states do you cover?
All 36 states and UTs for Professional Tax and LWF, and central plus state labour laws across all of them in the law library.
Do you handle the new PF ceiling?
Yes. ₹25,000 from 17 Sep 2026, including the split calculation for September 2026.
Are you ready for the Labour Codes?
The 50% wage rule and Code-based gratuity are built in; statutory bonus is entered as a one-time item. Code-format registers and returns are Coming.
Old or new tax regime?
Both. The new regime is the default, and you can set the old regime per employee. Old-regime investment declarations and proofs are Coming.
Can our employees log in?
Not yet. Employees receive password-protected payslips by e-mail. Self-service is on the roadmap.
Can we approve payroll before it is paid?
Yes. When client approval is switched on, the register waits for your approval in the client portal, and you can send it back with a reason.
Do you file the returns and pay the challans?
The platform produces the files and tracks filing. Filing is done by your Shardhan team as part of the engagement.
Where is our data stored, and who can see it?
See Security. Only team members allocated to your account and your own portal users can see it. Read how we protect it.
What does it cost?
Fees depend on headcount, states and scope. Ask for a proposal.